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Expenditure Administration

  1. All expenditure approvals must be allocated to an item in the current approved AGVAustralian Greens Victoria budget.

  2. Once the AGVAustralian Greens Victoria budget is approved, any AGVAustralian Greens Victoria members who are solely or jointly responsible for expenditure decisions are responsible for only approving expenditure within the approved budget, unless they gain approval from FAICFinance, Administration and Infrastructure Committee for a budget adjustment to accommodate the increased spend.

  3. The State Director is responsible for authorising expenditure within the AGVAustralian Greens Victoria budget, subject to the following conditions:

    1. The State Council has approved that a committee or working group is accountable for a specific budget item, in which case responsibility passes to that committee or working group.

    2. The State Director has delegated expenditure authorisation for specific budget items to AGVAustralian Greens Victoria staff. In such an event, the State Director still retains accountability for the budget item against which the authority has been delegated.

    3. Where expenditure will result in the relevant budget item being exceeded by no more than $5,000, the State Director must nominate an alternate budget item or items to be reduced by the same value.

    4. An expenditure increase of more than $5,000 shall be referred to FAICFinance, Administration and Infrastructure Committee for consideration and if appropriate, funds reallocation within the approved budget.

    5. In event that the State Director takes leave, they must delegate their authorities temporarily to another AGVAustralian Greens Victoria staff member/s or State Office Bearer.

    6. Delegation of authority shall be in writing and shall indicate the period for such delegation applies and/or when such delegation expires.

    7. In the event that State Council or State Executive has revoked a delegate's authorities and the State Director is on a leave of absence, authorities pass to the AGVAustralian Greens Victoria Secretary.

    8. The AGVAustralian Greens Victoria Secretary can temporarily assume the authorities of the State Director in the event of:

      1. The State Director is on a leave of absence and has not delegated their authorities; or

      2. The State Director or AGVAustralian Greens Victoria staff member to whom authority has been delegated in the State Director's absence, is unable to make the authorisation before the payment by the time it falls due.

  4. In the event that a committee or working group is allocated a budget, the convener of the committee or working group is accountable for:

    1. Creating a detailed budget for how the funds allocated to the group or committee should be spent.

    2. Approving spending in accordance with that budget.

    3. Ensuring that expenditure is only made in accordance with that budget.

  5. FAICFinance, Administration and Infrastructure Committee and State Executive must be notified by email or other written communication of any delegation of spending authority.

  6. Any AGVAustralian Greens Victoria member or Partythe incorporated association referred to in clause 40(1) body may put forward an expenditure or income proposal to FAICFinance, Administration and Infrastructure Committee for review. The proposal should include details of the expenditure (or income) including, but not limited to, the cost and benefits of accepting the proposal.

  7. Following FAICFinance, Administration and Infrastructure Committee's review of the expenditure/income proposal, FAICFinance, Administration and Infrastructure Committee can do any of the following:

    1. approve the proposal if the amount in question is less than $5000 and corresponding budget offsets can be found or in line with the powers granted in the Finance, Administration and Infrastructure Committee Bylaw.

    2. recommend the proposal to State Council for approval; or

    3. return the proposal to the proposer requesting further detail; or

    4. choose not to recommend the proposal for approval.

  8. State Council must approve expenditure outside the existing AGVAustralian Greens Victoria budget that will alter the bottom line. By approving such proposals, State Council is acknowledging that the additional expenditure will result in a reduction in the surplus or increase in the deficit.

Modification History​

ActionBodyDate
ApprovedState Council2014-02-01
AmendedState Executive2019-09-19
AmendedState Council2019-10-02