Finance Administration and Infrastructure Committee

Introduction

This by-law should be read in conjunction with the Expenditure Administration By-law.

Functions

1. The functions of the Finance Administration and Infrastructure Committee are as follows:

   1. To publish and distribute to each State Councillor a recommended State budget for the party not later than two months prior to the end of any period during which a current budget is due to expire;

   2. To prepare proposed amendments to the State Partythe incorporated association referred to in clause 40(1) budget for approval of the State Council or State Executive, either of its own motion or when requested to do so;

   3. Monitor current financial yearThe financial year of the Party is the year ending on 30 June. actual performance against budget. Identify significant departures and recommend remedial action where appropriate

   4. Determine any rules or procedures for the presentation or structure of financial reports or budgets;

   5. Write off property or bad debts up to a limit of $2,000 in respect of any particular item;

   6. Approve any proposed contra budget appearing within the State Budget, and approve the expenditure of funds within that contra budget, but only up to a limit of $20,000 in respect of any contra budget;

   7. Determine administrative and financial procedures (including rules about the operation of the State Office and use of Partythe incorporated association referred to in clause 40(1) property) consistent with any decisions of the State Executive;

   8. Consider and recommend responses to any report of the Audit and Finance Committee;

   9. Make recommendations to State Council or State Executive regarding the location, purchase rental and disposition of any Partythe incorporated association referred to in clause 40(1) premises or property under the control of the State Partythe incorporated association referred to in clause 40(1);;

   10. Make and amend from time to time a schedule of reimbursement of travel and like expenses for members engaged on Partythe incorporated association referred to in clause 40(1) business other than in relation to expenses incurred in connection with election campaigns.

   11. Approve the reallocation of values between budget lines in consequence of

       1. An unanticipated cost overrun or failed to achieve budgeted income in respect of an activity or item within a budget line;

       2. An unanticipated saving or an unanticipated windfall in respect of an activity or item within a budget line.

But not;

1. So as to increase the overall projected deficit or to reduce the projected surplus beyond what was set by State Council in respect of the current budget period; and

2. So as, by implication, to render the termination for redundancy of an employee necessary (but this may be recommended to the Executive).

3. Reducing any expenditure line within the discretion of the Campaign Committee, without its consent (but this may be recommended to the Executive).

And;

1. To avoid doubt, in making an adjustment of the type described by (a). above, then subject only to (c) to (e), action may include reduction in other items provided that items such as contingencies are used first.

To avoid doubt, nothing in these functions is taken to limit the powers of the State Executive to actthe Associations Incorporation Reform Act 2012 in relation to any of the matters listed above.

Composition

1. The Finance Administration and Infrastructure Committee shall consist of:

   1. An Executive member (to be Convenor of the Committee);

   2. the State Treasurer;

   3. the State Secretary, or in their absence, the Assistant State Secretary;

   4. the Assistant Treasurer (whenever this position is filled);

   5. 4 General Members

Modification History

Action	Body	Date
Approved	State Council	2012-06-23
Amended	State Council	2014-02-01
Amended	State Council	2014-05-24
Amended	State Council	2020-03-28